Administrative Assistant Role

Administrative and operational support for a fast-growing online coaching company serving female health and wellness entrepreneurs.

Primary Responsibilities: 

  • Execute administrative tasks quickly and accurately to support daily business operations
  • Assist managers with scheduling, inbox support, and internal organization across platforms
  • Work inside GoHighLevel, Google Suite, Canva, and social platforms to execute tasks
  • Communicate task status and completion clearly and proactively with team members

Who We're Looking For:

  • Represent the Maggie Berghoff brand with professionalism, ownership, and pride in your work
  • Take initiative and execute tasks quickly without needing constant direction
  • Care about doing great work, supporting our team and clients, and contributing to a high-performing team environment
  • Uphold company standards while maintaining strong communication and reliability

Why Join Maggie's Team:

  • Be part of a fast-growing, purpose-driven company'
  • Work closely with leadership and make a real impact
  • Long-term opportunity for growth and stability
  • Primarily remote role with preference for candidates local to the Indianapolis area
  • A high-performing team with big goals and high standards
  • Work perks like unlimited PTO

Please thoroughly read the expectations and responsibilities for this role

Tech We Use

  • Significant experience with Google Sheets, Google Docs, Slack, GoHighLevel, Canva, Instagram, TikTok, Zoom, and Meta Ads Manager is required.

Administrative, Operations & Project Management Support

  • Manage calendars, scheduling, inbox support, and internal communications
  • Prepare documents, trackers, spreadsheets, and internal resources
  • Maintain organization across files, folders, and shared drives
  • Support leadership with day-to-day admin needs across the business
  • Assist leadership with project management by organizing tasks, tracking priorities, and ensuring projects are executed on time and communicated across the team

Tech & Systems Execution

  • Set up and manage automations, workflows, and email campaigns in GoHighLevel
  • Maintain accurate data and reporting using Google Sheets and pulling data from GoHighLevel, meta ads dashboard, and internal team member communications
  • Ensure systems are clean, organized, and functioning properly
  • Present information to company leadership in a clear and organized way

Team Support

  • Take over administrative responsibilities currently handled by multiple team members related to operations, fulfillment, scheduling, tech, and design
  • Execute tasks quickly and correctly with minimal oversight
  • Communicate clearly and proactively when tasks are completed or blocked

BONUS - Possible Social Media Support

  • Schedule and post content across Facebook, Instagram, and TikTok
  • Assist with content organization, captions, uploads, and formatting
  • Create or edit social media graphics and reels using Canva based on the guidelines and training provided

Experience

  • 2+ years experience as a Virtual or Administrative Assistant in the online coaching / business mentorship space preferred 
  • Familiarity with:
    • GoHighLevel (GHL)
    • Google Suite
    • Canva
    • Facebook, Instagram, and TikTok (possible tasks related to backend + posting)
  • Proven ability to manage multiple tasks simultaneously without dropping details
  • Strong organizational skills and follow-through

What We’re Looking For

  • A true task do-er who takes initiative and executes quickly
  • Highly organized, detail-oriented, and reliable
  • Someone who thrives in a fast-paced, high-expectation environment
  • Able to receive direction and run with it without constant supervision

Role Expectations & Company Culture

  • Full-time, Monday - Friday role
  • High level of ownership and accountability
  • We move fast and expect team members to keep pace
  • Everyone takes pride in helping the company win
  • Everyone at the company is an A-player, you will not last if you’re just looking for an easy role to clock in and out of.  Everyone is all-in and eager to continue to support the company's growth.  
  • This role is best suited for someone who enjoys being challenged, solving problems, and contributing to a winning team environment.

Apply for the assistant position:

 2+ years experience as a virtual assistant strongly preferred.
Apply Here

Maggie Berghoff is founder and CEO of the Online Business Academy™ Mentorship. 

The company helps health and wellness professionals build and scale online coaching/consulting/telehealth businesses. 

YOUR ROLE: 

Support the growth and daily operations of Maggie Berghoff’s elite coaching company by executing administrative, technical, and organizational tasks that keep the business running smoothly. This role is responsible for ensuring systems, projects, and day-to-day operations are handled with speed, accuracy, and attention to detail while upholding the high standards and mission of the brand.

This is an execution-driven role for an experienced Administrative Assistant who understands the pace of the online coaching industry and can consistently manage multiple priorities without dropping details.

We already have a high-performing, fast-moving team and are looking for the perfect addition who takes pride in being the supportive administrative backbone that helps everyone perform at their best. You must genuinely enjoy being productive, staying organized, and contributing to a winning team environment.